http://www.boardonlinemeeting.net/5-steps-to-help-your-business-reach-short-term-financial-goals
As nonprofits continue to shift away from in-person meetings to calls via the internet, it’s important that board members know how to ensure that these meetings run smoothly. There are many things that could affect the quality of a virtual meeting, regardless of whether the participants are in the room or on the other side of the world. A participant may experience technical issues, such as a frozen display or a sudden loss of audio. These issues can arise, but the best way to prevent them is to be prepared in advance.
Making an agenda ahead of time will allow attendees to get a sense of what’s coming up and offer feedback on possible issues prior to the meeting. This will help the meeting run more smoothly because attendees can concentrate on the most important issues. The agenda can be organized in order of priority and contain time slots for each topic. Additionally, the agenda should include an approximate time for the meeting to ensure that the attendees stay on track and not overrun their allotted times.
Teleconference tools allow an individual to share his computer screen with other members of the team. This will help keep the online meeting running smoothly. This is especially helpful if the board is required to present financial statements and committee reports or any other type of document that requires a visual representation.
Furthermore, this feature allows an individual to make in-real-time changes to a document that’s being shown to the group. This feature can be very beneficial when a group is reviewing an Excel spreadsheet that is driven by data.