Millions of people use email to communicate. But when it comes to sending confidential documents, email isn’t always the most secure option. Cyber-attacks and data breaches are on the rise. It’s important to learn how to send sensitive information safely via email.
In most cases, it is not recommended to send confidential information as an email attachment or message that is not encrypted. This includes personal information such as social security numbers, passport information and bank account details or even business-related documents. If you are required to send confidential information via email, there are some actions you can take to protect both yourself and the recipient.
A disclaimer can be a way to warn recipients about the potential dangers associated with. However, these disclaimers rarely have any significant impact as they aren’t legally binding and simply emphasize that the contents of the email are confidential.
You can also utilize an encryption service for emails. This is more efficient and requires you and your recipient to have systems that support this (e.g. PGP or S/MIME are two options. There are also programs to compress files prior to sending them by email, which will help reduce the size of the file and make it harder for Learn More hackers to intercept your communications. You can also secure the document using a password and make it impossible to open without a password.
By putting a time limit to the document, you can ensure only the recipient has access to the document for a limited time. The use of two-factor authentication within your email program will increase security for emails used by businesses.