Board meetings online are a great convenience for board members who frequently travel for duties. They allow them to attend meetings without worrying about altering their schedules or coping with deadlines such as travel costs and quarantine periods.
There are several aspects to consider to maximize the effectiveness of an online board. Before the meeting begins, the meeting leader should ensure that all participants have the https://www.yourboardmeeting.org/how-a-manager-can-become-an-effective-leader/ proper equipment and software. It is essential to verify that the microphone, screen and other equipment are all working correctly. It is also recommended to have a staff member available to assist attendees. This person can assist with login issues, offer technical support during the event and monitor the chat box for any queries.
The chair of the board needs to set the tone of an online meeting by establishing the guidelines for the discussion. For example, they can invite participants to raise their virtual hands when they speak to avoid several people talking at the same time. They can also urge participants to mute if they do not want to be heard, or if they are not actively engaged in the discussion. They can also ask speakers to introduce themselves before speaking in order to avoid confusion.
Finally, it is important to prepare a written agenda for an online board meeting to ensure that everyone knows what is to be discussed and the direction of the meeting. It is also a great idea to send the agenda to participants ahead of time so that they can plan questions and answers.